AMBITION MEETS EXPERTISE
From Overwhelmed to On-Track in One Partnership
July 1, 2025
The Event
Our client came to us with huge ambitions for their 80th Anniversary celebrations, but with very little time, resource or experience to make it happen. They knew they wanted to create something truly special for their people – a family focused company with many long-standing employees — but had no idea where to start. No internal event skills, no blueprint, and a vision far bigger than their capacity. They simply needed someone who could take that ambition and turn it into something spectacular.
A UK-based manufacturing company approached us to help deliver two major summer events only weeks apart: an 80th-anniversary celebration for staff and a large family day onsite.
Both events were designed to strengthen team connection, celebrate the milestone, and create memorable experiences, but their internal team simply didn’t have the capacity to plan, manage and deliver everything alongside their day jobs.
We stepped in to help shape their ideas and objectives, offering clear guidance and curated options to define exactly what would work for their people, their culture and their site.
From there, we took everything off their desk. Acting as an autonomous extension of their team, we provided full end-to-end event management — planning, logistics, supplier coordination and onsite delivery — ensuring both events were seamless, engaging and completely stress free for the client.
Client Testimonials
Very organised, full of ideas, and so easy to work with, everything ran perfectly.
HR Team
Manufacturing Client
The timescales were tight, but the event was managed brilliantly, everyone had a great time.
Operations Team
Manufacturing Client
The Challenges
The client wanted to create two special events within a short time frame, while managing an already full summer workload. Their challenges included:
- Very limited internal time to plan and manage two events
- A broad, open brief that needed shaping into a clear plan
- Multiple venues and suppliers requiring tight coordination
- Complex onsite logistics for the family day
- Tight timelines and last-minute changes
- The need for smooth, simple communication for staff and families
- High demands and expectations from experience, global head office team
They needed a partner who could handle everything so they could focus on the people, not the planning.
The Solutions
We became their full event partner, taking the pressure off and delivering both events end-to-end.
We refined the initial ideas and what was a very open brief to create a clear structure and a focused plan, and guided decisions to ensure each event delivered real impact.
For the Staff Anniversary Celebration: A full day at Warwick University
- Designed a flexible and varied programme to cater for the audience demographic
- Event team onsite to coordinate to client could be part of the day rather than organising
- Managed workshops, tours, speakers and campus logistics
- Coordinated multiple venue teams and all transport needs
- Oversaw registration, timings, catering and guest flow
- Adapted plans in response to (Hot!) weather, timing pressures and operational changes
For the Family Day: Onsite at the client’s office
- Transformed an active manufacturing site into a safe, welcoming event space
- Managed all suppliers (giant games, bubble entertainer, ice cream van, food vendors, PA system, décor)
- Set up signage, seating, activity zones, drinks stations and family-friendly areas
- Provided full onsite support so the team could relax and enjoy the day
Making it effortless for the client
- Guided clients through every step
- Comprehensive project plans shared and discussed regularly
- Managed deadlines together to avoid last minute pressure
- Fast communication and tight coordination
- Anticipated issues ahead of time
- Managed all suppliers, logistics and schedules
- Reassured the client at every stage with clear plans and calm support
Client Testimonial
Sarah and Tabby did a fab job at ensuring my team and I could enjoy ourselves, I have nothing but great things to say.
Marketing Team Lead
Manufacturing Client
Results
Both events were delivered seamlessly — on time, on budget, and with exceptional feedback.
We enabled the team to enjoy the celebrations rather than manage them, while we handled the detail behind the scenes.
- Two flawless events within five weeks
- High engagement and excellent feedback from staff and families
- Significantly reduced workload for the internal team
- Positive atmosphere and strong participation across both events
- Staff requested the events become annual celebrations
- Head office team were impressed with the event
A milestone year celebrated properly and a client who could finally focus on their people instead of juggling logistics.
The Stats
11
Concurrent Workshops
10+
Suppliers Manager
5 Weeks
Delivery Timeline
